Microsoft Excel Pivot Tables
A Microsoft Excel pivot table is an interactive summary of data. The word pivot means that the contents of the table are mobile, and you can rotate them however you want to see your data in whatever perspective you desire. It helps to summarize, organize and compare large amounts of data sets in a worksheet.
Pivot tables are generally useful in conditions where you have very long columns and rows holding values that need to be tracked, for instance, in terms of the sums or when comparing the values to each other. It enables one to group data sets together in a meaningful way and quickly concludes the data collected.
How to create pivot tables
There are six critical steps in creating a pivot table, and they are as follows:
1. Enter data into a range of rows and columns
The pivot table always starts with a basic excel table in which you input your data sets. This is done by entering values of data into rows and columns. First, make sure the topmost row and column categorize the values by what they represent.
2. Sort your data by a specific attribute
After you input data into your Excel sheet, sort it so that it will be easy to manage when turning it into a pivot table. You click the “data” tab at the navigation bar and select “sort.”
3. Highlight the cells to create a pivot table
After entering your data and sorting it, you highlight the cells you want to summarize into a pivot by clicking “insert” on the navigation bar. Then select the icon “pivot table” when an option box pops up, you will be able to set your cell range as well as select whether to launch the pivot table in a new worksheet or still keep it in the existing worksheet.
4. Drag and drop the field into the “row labels.”
Drag and drop field labels according to the names of the columns that are in use in your spreadsheet. A unique identifier will be predetermined, and hence that is how your pivot table will organize your data.
5. Drag and drop the field into the “value” areas.
After organizing your data, you add some values by dragging a field into the value areas.
6. Fine-tune calculations
The sum of a particular value is calculated by default. However, you can change this to maximum, minimum, average, which depends on what you want to calculate.
Pivot table application to business
ITNS IT plays a significant role in outsourcing its services towards managing and organizing small businesses’ data using Microsoft Excel Pivot Tables. The Excel application plays a significant role in collecting, interpreting, and summarizing data from a spreadsheet. Once you input raw data to an Excel Spreadsheet, the pivot table summarizes it in a few minutes and then gives a report in a different spreadsheet. This gives a sales summary by taking large chunks of data and summarizing them.
Through IT support services provided by ITNS, less time is used in finding data information of an organization. Also, time tracking through the recorded date, time spent, client name, or type of project in use is significantly reduced. If you are looking for information by week, Excel will provide a weeknum function. This can be used to group reports by summarizing days, weeks, or months into weekly, monthly, quarterly, or even yearly words. Therefore, this helps business organizations reduce labor costs that would have been used to organize the raw data. Furthermore, it is impossible to lose data since ITNS provides backup reports that the pivot table has generated.
Are you a small or medium-sized organization having large data and living in Florida and its surroundings? If so, ITNS Solutions Group is a reliable partner worth considering. Contact us at (800) 350-0013, and we’ll gladly answer any questions you may have regarding our vast IT services.